Privacy Policy

Last updated: 01/04/2026

1. Who We Are

The Parent–Teacher Association (“PTA”) of Thorpe Hall School (“we”, “us”, or “our”) is committed to protecting your personal data and respecting your privacy.

We are a registered charity (Charity Number: 1081129) / affiliated with Parentkind.

For the purposes of data protection law, we are the data controller of the personal data you provide to us.

2. What Information We Collect

We may collect and process the following personal data:

Names (parents/carers and, where necessary, children)
Contact details (email address, phone number)
Payment and transaction details (e.g. event tickets, donations)
Volunteer information (e.g. availability, interests)
Any information you provide via forms or email

We only collect data that is necessary for PTA activities.

3. How We Use Your Information

We use your personal data to:

organise and manage PTA events and activities
process payments and donations
communicate with you about events, updates, and opportunities
coordinate volunteers
meet legal or regulatory obligations

We will only use your data where we have a lawful basis to do so under UK GDPR (e.g. consent, legitimate interests, or legal obligation).

4. How We Store Your Data

We take appropriate steps to keep your data secure.
Your data may be stored:

on secure digital systems (e.g. email, spreadsheets, payment platforms)
for only as long as necessary to fulfil the purposes we collected it for

We regularly review and delete data that is no longer needed.

5. Sharing Your Information

We do not sell your personal data.

We may share your data with:

trusted third-party service providers (e.g. payment processors, email platforms)
the school, where necessary for coordinating activities

All third parties are required to respect your data and keep it secure.

6. Your Data Protection Rights

Under UK GDPR, you have the right to:

access the personal data we hold about you
request correction of inaccurate data
request deletion of your data
object to or restrict how we process your data
withdraw consent at any time (where applicable)

To exercise any of these rights, please contact us using the details below.

7. Children’s Data

We only collect children’s data where necessary (e.g. for event participation) and with appropriate consent from a parent or carer.

8. Cookies

Our website may use cookies to improve your browsing experience.
For more information, please see our Cookie Policy.

9. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page with an updated revision date.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please contact us:

Email: froth@thorpehallschool.co.uk

If you are not satisfied with our response, you can contact the Information Commissioner’s Office (ICO) at:
https://www.ico.org.uk